HRPV’s Partner in the waste water/wastewater treatment industry is seeking a detail-oriented Trading Assistant to join their team in Ho Chi Minh City. This is an exciting opportunity to become part of a growing and meaningful field, offering sustainable solutions to diverse industries.
A. Job Objective
Trading Assistant will play a key role in supporting the Sales Department by managing orders, contracts, delivery coordination, billing, and project documentation. This position ensures smooth operations and customer satisfaction through efficient administrative processes.
B. Responsibilities of the Trading Assistant
1. Order & Contract Management
- Receive and process customer purchase orders and contracts.
- Prepare and monitor contract execution.
- Update internal systems with accurate order data.
2. Delivery & Documentation Coordination
- Schedule deliveries and prepare related documents (delivery notes, service reports).
- Handle customs procedures and liaise with logistics partners.
- Verify and archive delivery documentation.
3. Billing & Payment Follow-up
- Collect documents for VAT invoice issuance.
- Send invoices and track payment status.
- Prepare payment requests when necessary.
4. Project & Quotation Support
- Assist in preparing project documentation and tracking progress.
- Create quotations for products/services upon request.
- Compile data for bidding documents.
5. Reporting & Administrative Tasks
- Generate regular business and project reports.
- Manage printing, stamping, and dispatching of official documents.
- Collaborate with internal teams to enhance systems and processes.
C. Requirements for Trading Assistant Role
- University degree in Business Administration, Economics, Trading Import-Export, or related fields.
- 1–3 years of experience in Sales Admin/ Support or similar roles in Technical or Engineering Trading sectors.
- Basic knowledge of import-export procedures and customs documentation is a plus.
- Proficiency in MS Office (Excel, Word); ERP/CRM experience is advantageous.
- Strong communication and coordination skills.
- Detail-oriented, proactive, and capable of working independently.
- English proficiency for reading documents and basic communication.
D. Benefits Offered
- Competitive salary based on experience and qualifications.
- Performance bonus and annual bonus.
- Full social insurance and health insurance as per labor law.
- Annual leave and public holidays according to regulations.
- Training opportunities on internal processes and related skills.
- Professional working environment with long-term career development prospects.
